Google has brought a bunch of new features to Gmail users around the world. More than just an email address, Google offers its instant messaging service, Chat, the Rooms feature for sharing and collaborating on documents and files, and the Meet video calling service. This feature set, known as Google Workspace because it’s designed to increase your productivity on free Google web apps, was previously only available to people with a Google Education or Business Account.
To activate the new Chat & Rooms feature in Gmail on Android and iOS, follow the instructions below …
- Open the Gmail app
- Launch the Settings menu from the toolbar that runs along the bottom of the screen
- Tap the name of your personal Gmail account
- Then head to General> Chat
- Press the button marked “Try it”
- This will trigger Gmail to restart with a tutorial. This will teach you how to use Chat in Gmail and remind you to turn off notifications from the standalone Google Chat app, as you’ll get a double notification for every new message if you don’t turn them off.
If you use Gmail on the web instead, you will need the instructions below …
- Go to the mail.google.com/mail/u/0/#settings/chat webpage
- Make sure you check the ‘Google Chat’ box instead of ‘Classic Hangouts’ which is enabled by default
- If you have an account managed by someone else, like an educational institution, for example, you might only find On / Off options for Hangouts.
- Google will ask you to confirm your decision
- And that’s it – go back to your inbox and you’ll see the new chat option
Workspace brings together a number of Google’s most popular web applications for better interoperability. Putting all of these apps together makes Google’s free web apps more competitive against Microsoft Office 365. Workspace lets you present documents from Google Docs, Sheet, or Slide in a Google Meet video call with just one click.
If you rely on Google Docs to collaborate on documents with friends or family, this smart integration makes it more tempting to ditch third-party options like Zoom on Google Meet – something Google is keen to promote.
This allows you to send a text message, picture, videos, or web links to anyone in your Gmail contact list. You can also start group messages with anyone in your contact list, so you don’t have to send group emails (and don’t forget to click “Reply All” every time. time). Of course, you can also drop Google Docs, Google Slides, Google Sheets documents into a chat window to share them with your friends, family and colleagues as well.
“Collaboration doesn’t stop at the workplace: our products have been optimized for broad participation, sharing and utility from the start,” said Javier Soltero, vice president and general manager of Google Workspace, in a corporate blog post. “Our goal is to provide consumers, workers, teachers and students with a fair approach to collaboration, while providing flexibility to allow these different subsets of users to take their own approach to communication and communication. the collaboration. “